COMMUNITY COLLEGE OF PHILADELPHIA

COLLEGE POLICIES AND PROCEDURES

Excerpt from the Interactive Systems Resource Manual

Getting on the Community College of Philadelphia Web Server

There will be delineation between official and unofficial College pages. The basic definition of an official page is one that contains information that would normally appear in official College documents such as the catalog, course offerings, college brochures and other promotional materials. Information to be included on official pages will need to be submitted to the Office of Communications for inclusion in the official College pages. Unofficial pages such as faculty pages, departmental pages, student organization pages, and special project pages may be reviewed by the Page Coordinators and appropriate supervisory personnel and need not be processed through the Office of Communications. Department pages will be reviewed and approved by the appropriate Dean. All posted material must conform to the College's Acceptable Use Policy. The procedure for unofficial pages follows.

Unofficial Pages

Departmental and Faculty pages:

Departments may create pages to allow web users to view pertinent information about a particular Program, Curriculum, or Department. Examples of information to present on these pages include faculty listings, contact information, links to course offerings, and curricular information, etc. Please refer to the following linked documents: Recommended Guidelines for a Department Home Page on the College's Server and Recommended Guidelines for a Faculty Home Page on the College's Faculty Server

Space will be made available for faculty to post pertinent professional information about their role at the College. Details such as email address, office number, telephone number, office hours, etc. should be on this page. This area provides unrestricted access to information deemed important for your work as a faculty member. For example, links to a speaker's outlines or media supporting conference presentations may be placed here and referenced to your audience. This area would also be an appropriate place for links to course outlines and syllabi for courses you teach.

Any references to materials published in official College publications must link to the appropriate area on the College's web site rather than reproducing that material on your page. This will allow your material to stay current and consistent with College documents without the need for constant updating on your part.

Any material governed by the Fair Use doctrine shall be placed in an area of the web server that requires a login name and password. Any information published to your site must conform to the provisions of the Digital Millennium Copyright Act governing use of previously published material.

Student organization pages: Guidelines to be created by Office of Communications

Special project pages: Guidelines to be created by Office of Communications

Once you have created your web page and checked to make certain that it conforms to the technical and style guidelines, you are ready to have your page added to the Community College of Philadelphia web server. The steps below should be followed to put your pages on the Community College of Philadelphia site

  1. Faculty must apply online for space on the faculty web server using the online form found at this link. Any applicant for faculty web space must have an active email account listed in the College's online directory. The College will provide an email account for any employee of the College at no cost.
  2. A variety of types of assistance are available to help you create and upload your web pages. Some areas employ Page Coordinators. The Academic Computing department will assist faculty. These individuals are trained in Web Page development and are aware of the College Policies and Procedures applicable to Web Page design, which information is appropriate for official College pages and which qualifies as unofficial pages, and the software available at the College to facilitate web page development.
  3. Faculty may download an FTP client software application from the College server to enable them to upload their pages to a College server.
  4. For pages other than department and faculty pages, the approval cycles required to load your page on a College server or to link your page on a non-College server to an official College page are the same as for other College processes. Department Head, Division Dean and Vice President approvals are required. These approvals must be recorded on the hard copy of your web page to be submitted with a copy on disk.
    1. Once your page has been approved, send the hard copy with approvals noted and a disk containing your HTML document and all GIF or JPEG (see Glossary) files to Information Systems. It will take approximately one week for your pages to appear on the Community College of Philadelphia Web Site. b)
    2. Once your HTML document is loaded on the Community College of Philadelphia server, you will be responsible for maintaining the information on your pages. Changes are to be processed in the same manner as above. Page managers will be required to attend a WWW orientation workshop and monthly meetings of all web page managers.
  5. The Office of Communications will periodically review all pages residing on the College server or linked by the official College pages for content and adherence to the Acceptable Use Policy for Interactive Systems and the Planning & Developing a WWW Page guidelines.